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Privacy Policy

Last Updated: 29 July 2026

Privacy Policy - C&V Accounting Limited

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C&V Accounting Limited is committed to protecting your privacy and handling your personal information responsibly and transparently. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website or use our accounting and business advisory services.

By using our website or engaging our services, you agree to the collection and use of information in accordance with this Privacy Policy.

Who We Are

C&V Accounting Limited

Email: info@cvaccounting.co.uk

Telephone: +44 1707 241 275

WhatsApp: 07494 128049

 

We are registered with the Information Commissioner's Office (ICO) and comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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What Information We Collect

Depending on the services you require, we may collect:

Personal Information

  • Full name

  • Residential address

  • Email address

  • Telephone number

  • Date of birth

  • National Insurance Number

  • UTR (Unique Taxpayer Reference)

  • Company Registration Number

  • VAT Number

  • Bank details (where required)

  • Identification documents

  • Right to Work documentation

  • Passport or Driving Licence

  • Utility bills for identity verification

Business Information

  • Company accounts

  • Bookkeeping records

  • Payroll information

  • Employee details

  • Pension information

  • VAT records

  • CIS records

  • Tax Returns

  • Financial statements

  • Business plans

  • Management accounts

Website Information

    When you visit our website, we may automatically collect:

  • IP Address

  • Browser type

  • Device information

  • Pages visited

  • Time spent on our website

  • Cookies

  • Analytics data

How We Use Your Information

We only process your information where we have a lawful basis under UK GDPR.

We use your information to:

  • Provide accounting services

  • Prepare annual accounts

  • Submit tax returns

  • Process payroll

  • Submit VAT Returns

  • Process CIS Returns

  • Register businesses with HMRC

  • Communicate with you

  • Verify your identity

  • Comply with Anti-Money Laundering Regulations

  • Improve our services

  • Send important updates regarding your account

  • Meet our legal obligations

Anti-Money Laundering

As an Accountancy Service Provider, we are legally required to verify the identity of our clients under the Money Laundering Regulations.

This may include:

  • Identity verification

  • Address verification

  • Risk assessments

  • Source of funds checks

  • Ongoing monitoring

We may retain these records for up to five years after our business relationship ends, as required by law.

Lawful Basis for Processing

We process your information under one or more of the following legal bases:

  • Performance of a Contract

  • Legal Obligation

  • Legitimate Interests

  • Consent (where applicable)

Sharing Your Information

We never sell your personal information.

We may share information with:

  • HM Revenue & Customs (HMRC)

  • Companies House

  • Pension providers

  • Banking institutions (where authorised)

  • Software providers including QuickFile, Xero, BrightPay and QuickBooks

  • Legal advisers

  • Regulatory authorities

  • Cloud hosting providers

  • Government agencies where required by law

All third parties are required to keep your information secure.

Data Security

We take appropriate technical and organisational measures to protect your information, including:

  • Secure encrypted cloud storage

  • Password-protected systems

  • Multi-factor authentication

  • Restricted staff access

  • Secure backups

  • Antivirus protection

  • Staff confidentiality agreements

Data Retention

We retain information only for as long as necessary.

Typically:

InformationRetention Period

Client Accounting Records6 Years

Tax Records6 Years

Payroll Records6 Years

AML Records5 Years after the business relationship ends

Website EnquiriesUp to 2 Years

Your Rights

Under UK GDPR you have the right to:

  • Access your personal information

  • Correct inaccurate information

  • Request deletion (where legally permitted)

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent where applicable

  • Lodge a complaint with the Information Commissioner's Office (ICO)

Cookies

Our website uses cookies to improve your browsing experience.

Cookies help us:

  • Remember your preferences

  • Improve website performance

  • Analyse website traffic

  • Measure marketing performance

You can disable cookies through your browser settings.

Third-Party Services

Our website may contain links or integrations with third-party services including:

  • Google Analytics

  • Google Maps

  • Google Calendar

  • WhatsApp

  • Facebook

  • LinkedIn

  • Xero

  • QuickFile

  • BrightPay

Each provider has its own privacy policy.

International Transfers

Where our service providers store information outside the United Kingdom, we ensure appropriate safeguards are in place in accordance with UK GDPR.

Children's Privacy

Our services are intended for individuals aged 18 or over.

We do not knowingly collect information from children.

Changes to this Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on this page.

Contact Us

If you have any questions regarding this Privacy Policy or how we process your personal information, please contact us.

C&V Accounting Limited

📧 Email: info@cvaccounting.co.uk

📞 Telephone: +44 1707 241 275

💬 WhatsApp: 07494 128049

Complaints

If you are unhappy with how we handle your personal information, you may contact:

Information Commissioner's Office (ICO)

Website: https://ico.org.uk

Telephone: 0303 123 1113

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